Events & Programming Menu
- #metoo experience share
- Casual Lunch or Drinks
- Club Kickoff
- Co-host a social gathering
- Guest Speaker
- Interview a female colleague
- Panel Discussion
- “Power Couples” Speaker Panel
- Scenarios / Role Plays
- Small Group Conversations
- Town-hall Brainstorm
- Allyship club website
- Allyship Commitments
- Cohort allyship representatives
- Print materials
- Short weekly email
- Tabling (especially at club fairs)
- Training Program
Participants discuss current events, community dynamics, and hot topics over lunch or drinks
Theory of Change
Costs and food
Target / likely audience
You’ll most likely get enthusiastic men who are hoping to have more honest/open conversations and people who are attracted to the food. The non-male participants are usually the ones open to sharing their stories and perspectives with the all/mostly male groups
Location / Participation size
- Nice to have a big open space such as as a courtyard
- Rain plan: book an indoor space or know where participants could form small groups
- Alternatively, book a large break-out space or meeting room. Pick a central spot to hand out food and conversation topics. People can then find a space and discuss in smaller groups.
Roles and responsibilities
- Program Lead. Ensure coordination with WIB group. Ensure coordination with Facilities team or event space managers.
- Table facilitators (optional). Have more knowledgable people spread themselves out amongst the different groups so they can push the conversation forward and get practice speaking about diversity.
- Female participants (hopefully). Make sure to invite and encourage non-males to attend this event to provide their important perspectives.
Agenda / Program
Previous current event topics include: James Damore's anti-diversity essay; Black Lives Matter; Uber's consistent D&I failures; #metoo movement
Tips and pitfalls
Last minute cancellations or no-shows always happen, but ordering less food is rarely a good idea.
- Speak with Partner Group, other ERG or affinity group leaders, and Facilities to coordinate between this type of event and any other mid-day company events to prevent oversaturation
Two weeks prior to event
- Know what kind of food you’re going to be buying
- Finalize your table questions/topics, this can be printed day of so there’s flexibility if a major topic arises
- Start online messaging and marketing to club members and possible participants
- Create way to receive RSVPs (google form)
- Create calendar invite for event and add people as they RSVP
1 day prior
- Pre-order food and get tableware, plates, cups, napkins, utensils, etc.
- Print copies of the questions and topics
Event day prep
- Receive food and set up up food area
- Set up at tables and hold table space for event
<> Social Media Post <>
Hi All – we're hosting an Allyship Lunch this [date; time] in the outdoor [outdoor location] (if bad weather, I'll send out a new location).
We'll provide food. We'll discuss how to make [your community] a more inclusive community. Everyone is invited. We look forward to seeing you there.
Please "Like" this post and we'll send you a calendar invite. RSVPing helps us order the right amount of food.