Casual Lunch or Drinks

Description

Participants discuss current events, community dynamics, and hot topics over lunch or drinks

Goals

  • Establish visibility with an accessible event that's easy to host
  • Foster conversation – actionable items and reflection
  • Build a sense of community
  • Create learning space for all participants
  • Theory of Change

  • This is one item in a suite of items to establish visibility and maintain engagement throughout the year
  • An event that's easy to attend (low barrier to entry) helps get men who otherwise wouldn't come to a D&I event
  • Small group discussions encourage and allow participants (men and women) to be more open about their experiences and perspectives
  • Logistics

    Costs and food

  • Food and drinks
  • Target / likely audience

    You’ll most likely get enthusiastic men who are hoping to have more honest/open conversations and people who are attracted to the food. The non-male participants are usually the ones open to sharing their stories and perspectives with the all/mostly male groups

    Location / Participation size

    • Nice to have a big open space such as as a courtyard
    • Rain plan: book an indoor space or know where participants could form small groups
    • Alternatively, book a large break-out space or meeting room. Pick a central spot to hand out food and conversation topics. People can then find a space and discuss in smaller groups.

    A/V Needs

    None

    Roles and responsibilities

    • Program Lead. Ensure coordination with WIB group. Ensure coordination with Facilities team or event space managers.
    • Table facilitators (optional). Have more knowledgable people spread themselves out amongst the different groups so they can push the conversation forward and get practice speaking about diversity.
    • Female participants (hopefully). Make sure to invite and encourage non-males to attend this event to provide their important perspectives.

    Agenda / Program

    Previous current event topics include: James Damore's anti-diversity essay; Black Lives Matter; Uber's consistent D&I failures; #metoo movement

    Tips and pitfalls

    Last minute cancellations or no-shows always happen, but ordering less food is rarely a good idea.

    Timeline

    One to two months prior

    • Speak with Partner Group, other ERG or affinity group leaders, and Facilities to coordinate between this type of event and any other mid-day company events to prevent oversaturation

    Two weeks prior to event

    • Know what kind of food you’re going to be buying
    • Finalize your table questions/topics, this can be printed day of so there’s flexibility if a major topic arises
    • Start online messaging and marketing to club members and possible participants
    • Create way to receive RSVPs (google form)
    • Create calendar invite for event and add people as they RSVP

    1 day prior

    • Pre-order food and get tableware, plates, cups, napkins, utensils, etc.
    • Print copies of the questions and topics

    Event day prep

    • Receive food and set up up food area
    • Set up at tables and hold table space for event

    Communications

    <> Social Media Post <>

    Hi All – we're hosting an Allyship Lunch this [date; time] in the outdoor [outdoor location] (if bad weather, I'll send out a new location).

    We'll provide food. We'll discuss how to make [your community] a more inclusive community. Everyone is invited. We look forward to seeing you there.

    Please "Like" this post and we'll send you a calendar invite. RSVPing helps us order the right amount of food.